If you have ever attended a corporate meeting where it felt like nothing got accomplished and all you did was waste time that could have been spent on other projects, the tips included in this article are made for you. No one wants to feel as though they have wasted their time, especially when there’s a deadline or major milestone that needs to be reached. Planning a professional meeting involves much more than getting everyone together in a meeting room in Milford, MA and making sure that there is enough bagels and coffee to go around. Your plans should include strategies and involve goals that will help you to maximize your results to provide you with the biggest return on your investment.
Tip #1 – Know What You Want to Get Out of the Meeting
The best way to get results is to identify the results that you want to achieve. Whether your goal is to create a marketing plan for a new product, increase sales for a specific department or improve employee morale, you need to have a definite result in mind so you will know if you have accomplished what you set out to at the meting and conference center.
Tip #2 – Choose a Location for Planning a Professional Meeting
Studies show that the most productive meetings, seminars, and training sessions occur off-site, away from the distractions of the office. Phone calls, customers or clients, vendors, colleagues, and other co-workers can be a big distraction throughout the day. Taking your meeting to an off-site location, such as the Crystal Room Conference Center in Milford, MA can change all that and give you the focus and attention that you require from your staff.
Tip #3 – Create a Game Plan for Your Meeting
Once you have decided your goals for the professional meeting at the meeting and conference center, you then need to design a plan that will help you to achieve your goals. Figuring out the best way to communicate something new to your staff is important. The way that you approach the meeting, whether as a training session, communication workshop, brainstorming event or another type of gathering, will make a big difference in how the information is received and applied.
Tip #4 – Include Breaks and Refreshments
One way to keep things on point is to ensure that all of your employees’ needs are being met. Keep coffee, tea and water bottles on hand throughout the meeting and offer healthy snacks as well. Depending on when the meeting will take place, coordinate with the meeting room in Milford, MA to serve breakfast, brunch, lunch or dinner, as needed. Create breaks in the schedule each hour so staff can use the restroom or fill beverages.
Tip #5 – Make a Zero Communications Rule
Distracted employees can ruin your chances at achieving yoru goals. If you want to ensure that distractions are completely held at bay, make sure that they don’t check email, text messages or phone messages during this time. However, in some situations and depending on your employees, checking to make sure that everything is okay and that the rest of the team is “holding down the fort,” can also be beneficial. Make sure to weigh the pros and cons of this tip ahead of time.
Tip #6 – Encourage Employees to Participate
Nobody ever really learned anything by just sitting in a chair listening to someone drone on and on about a boring topic. Learn how to engage your staff. Ask questions and expect to get answers or at least a discussion with more questions. Encourage participation, either by calling on volunteers or getting employees to get up out of their seats to do something. The more active and engaged your audience, the more likely they will be to get something out of it.
Tip #7 – Plan a “After Meeting” Gathering
Invite your staff to hang out at the meeting and conference center for about an hour after the meeting is over. You can serve a dinner, some hors d’oeurves or have a coffee bar, providing your employees a chance to discuss all of the things that were presented during the meeting or ask questions to the featured speaker. This is great for making sure that everyone understood the material, as well as for team bonding.
Consider the Crystal Room Conference Center for Your Next Event
Whether you are planning a professional meeting for your marketing team or want to host a training seminar for your district employees, the Crystal Room Conferene Center in Milford, MA is the perfect venue for your corporate event. Give us a call at 508-478-7800 to schedule a tour of our facility or to check on availability. Located just a minute off the I-495, we are conveniently located for attendees coming from all over the northeastern region. Call today and see for yourself why some many area businesses trust their success to our well-appointed meeting and conference center.