Companies throughout the Southcoast area are looking for ways to get back to business. You can only accomplish so much in a Zoom meeting or over the phone. Some work needs to be done face to face or across a table. Planning a professional meeting might mean looking for a local venue where you can have enough room for establishing safe social distancing policies to protect your team. A conference hall rental could be just the ticket to help turn your business meetings back to normal. As you start searching for Milford meeting rooms, make sure to consider the Crystal Room Conference Center.
Implementing Safety Conditions
One way that businesses are working to find new ways to gather their essential employees to meet for discussions, brainstorming, and crucial meetings is to secure local conference hall rental venues. For most states, this means a “phase two” level of safety where businesses are allowed to reopen as long as safety conditions are met. Some states have a bit more latitude in this area, while others might be more restricted. Corporate meetings in Massachusetts might be easier than events in other states, but it pays to stay on top of the government guidelines and requirements. Start by contacting the venue to find out if they are taking reservations or booking events. Not everyone is open for business, and some may take a wait-and-see approach before they open their doors. However, because everything has been essentially put on hold, the sooner you can secure a date, the better.
While it might have been a nice idea to offer bottled water, pre-packaged meals or snacks, and hand sanitizer at previous events, planning a professional meeting today means having all of these things and more. Instead of kitschy SWAG items for your guests, you might want to invest in quality masks that can be branded with the company logo to ensure that everyone who needs one has one available. Individual bottles of 70 percent alcohol hand sanitizer, along with hand-washing stations, might also be a good idea. Work closely with the venue to find out what they are doing and what they can offer to help support your event at the conference hall rental. Make sure to have a plan of action and know how many individuals will attend and how much space you will require to keep everyone six feet apart at all times during the gathering. Corporate meetings in Massachusetts may be required to meet budgetary terms or other company standards. While many things can be done virtually, sometimes an in-person gathering is absolutely necessary.
Create a Schedule of Events
Regardless of the type of event you are planning, the best way to ensure a solid return on investment is to have a plan. Work with your planning committee or team to create a schedule of events. Not only will this help you make sure that nothing gets forgotten or overlooked during your time together at the Milford meeting rooms, but it will also help you identify whether a conference hall rental is necessary. An office with a small board room might work with a staff of twelve or less, but when social distancing is required, additional space will be needed. Work with the venue to ensure that you can set up tables that will provide ample space between employees. Consider having meals served at the table, whether they are plated or pre-packaged for extra safety. The same goes for coffee, tea, water, and other beverages. Be sure to have them on hand, but make sure they can be served safely to reduce risk.
Include restroom breaks and other pauses in the schedule to allow attendees to step outdoors, remove their masks, wash their hands, or take care of any other necessary personal business. The more you can do to make sure that everyone feels comfortable, the more work will be accomplished. People can’t work at their best if they are nervous or unsure about the environment. Putting everyone at ease should be a top priority. You can send out the plan of action ahead of the meeting via email so everyone will know what to expect. This can help to ensure that everyone has an idea of what will happen so they can consider it all in their minds even before they arrive. Choose a venue that has on-site parking and a clear policy regarding sanitizing to keep everyone safe. While it is good to tour the Milford meeting rooms in-person, there might be 3D virtual tours and photos that you can look at to help you determine if the conference hall rental is right for your needs.
Contact the Crystal Room Conference Center
Our team of professional event planners can help you with corporate meetings in Massachusetts. We have assisted clients in the organization of seminars, workshops, training sessions, conferences, conventions, expos, and planning a professional meeting at our Milford venue. Give us a call at 508-478-7800 to speak with one of our team members about your needs or to check on availability. We can answer any questions that you might have about our policies, ballroom space, meeting room areas, and in-house services for everything from audiovisual equipment to professional catering.