Greater Boston Fan Events: Hosting a Fan-Con in Massachusetts

Greater Boston Event PlanningWhatever you are into these days, you can likely find Greater Boston fan events that bring together others who share similar interests. However, sometimes there is a need for a new type of event that focuses on a topic, subject, or area that has been neglected by other gatherings. Planning a fan event in Massachusetts can be hard work, but it can also be a lot of fun for everyone involved – if you do it right. While many of today’s largest fan expos and conventions started small, they now attract thousands on up to hundreds of thousands of attendees each year. Choose a New England conference center in your area that will support a group of at least 300 or more to ensure that you have enough space. You don’t want a Milford conference hall that is too big, or it will make your first-year crowd seem even smaller; the goal is to find that Goldilocks-sized convention center that is “just right” for your fan-con event.

Getting Started: How to Choose the Best Venue

Picking the best place to host your Greater Boston fan events can be challenging. Sit down with your business partner and make a list of all the things you will require in a New England conference center. This should include the amount of space available for setting up booths, creating breakout or meeting rooms, adding seminars or workshops, and offering refreshments to guests. In-house catering is a must, as well as audiovisual amenities to include wireless microphones, flat panel screens, and a full spectrum PA system so you can communicate with attendees. As you begin to tour various properties in the Southcoast region, make sure to ask questions, take notes, and narrow down the possibilities. Make sure to consider The Crystal Room Conference Center in Milford, MA.

Some of the benefits of choosing our venue when planning a fan event in Massachusetts is that we are conveniently located and easy for attendees to find. We are just a minute off the I-495, offering proximity to guests coming from all over the northeastern region, including New Bedford, Fall River, Boston, Providence, and Cape Cod. We are also easily accessible to guests coming in via other major highways and transportation arteries, including local and international airports. With space for up to 300 guests, The Crystal Room is the perfect space for launching your new fan expo or convention in the Southcoast area. We also have a very large adjacent parking area with room for over 100 vehicles and can even include valet services in our pricing for your special event.

Why Technology Matters

Regardless of the theme of your Greater Boston fan events, every modern gathering requires at least some degree of technology to keep up with consumer demands. The Crystal Room Conference Center stays on top of the latest industry requirements to meet the needs of our clients, including all of the tools and power options you could need to provide a top-notch presentation. This helps you to reduce cost, by not having to rent or lease all of the technology equipment from a third-party vendor, and it also reduces the amount of work that you will need to do, by having everything available in-house for you to use.

Some of the technology that we offer includes:

  • high-speed Wi-Fi access for you, your staff, and all of your attendees
  • mobile device charging stations for smartphones, tablets, and more
  • a wide array of audiovisual equipment and lighting to add function and flair to your event
  • HD projectors, digital flat screens, multiple wireless microphones, and a full spectrum PA system – all available a la carte or as part of a package

Other Opportunities for Planning a Fan Event in Massachusetts

The more you can offer your attendees, the better reviews you will receive, and the more likely it will be that your one-time event can become an annual gathering. This is how Greater Boston fan events work. Sometimes all it takes is one small success to get the ball rolling. Even if you start with just 100 attendees your first time around, it could quickly grow to 250 or 300 guests at our New England conference center by the next year. Offering basic refreshments to your attendees is a great way to make them feel welcome. Professionally catered dinners for banquets and other special events are also available, depending on your needs and budget.

Ample parking, well-designed bathrooms, and mobile device charging opportunities are just some of the ways that you can welcome attendees and help them to have an enjoyable experience. Work with our team of on-site event coordinators on staging your event to maximize the space and create options that will suit your unique needs. When you visit our Milford conference hall, make sure to discuss your ideas for planning a fan event in Massachusetts. Our convention center works with many different types of organizations, businesses, and industries; we can offer suggestions and examples of arrangements and staging that others have used to help you maximize the return on your investment.

Ready for a tour? Give us a call at 508-478-7800 to schedule an appointment with one of our team members so you can start making plans for your Greater Boston fan events right away!