If you are planning corporate parties and events, it pays to choose a local conference center or event hall that caters specifically to other professional events. Consider the local meeting room in Milford, MA where you host board meetings and other gatherings, as they might have the space and amenities you need for holiday office party planning. Don’t just have your party at the office, invite your employees out to a well-appointed Milford conference center and use this opportunity as a way to thank them for all of their hard work during the year. Consider hosting a buffet or banquet style dinner and bring in some live entertainment or a particular speaker to pull it all together. Some companies will also hand out awards for achievements, effort, and other milestones at end-of-year parties, so you might want to incorporate an award ceremony as well.
Select the Venue
When looking around for a Greater Boston conference hall, it pays to thinking outside the local area. If your office is located in the city, it can be helpful to bring everyone out to a more suburban area where they won’t have to deal with all the traffic, parking, and congestion during the holiday season. Corporate parties and events should be planned with all of these things in mind to ensure that guests have a great time from start to finish. Choose a venue that has a lot of menu options, and that can accommodate you and all of your guests. If this is a formal party, think about whether you want to have spouses and significant others invited as well to share this special celebration.
Establish a Budget
Work with your finance department to determine the amount of money that you have available to spend on everything from the Milford conference center rental to the decorations to coordinate with your theme. This will help you determine how much you can add to the event in the way of open bars, desserts, plated meals versus buffet-style service, or special speakers and entertainment. Once you have a budget, you can secure the venue at the Greater Boston conference hall and send out the invitations. This can help increase attendance, especially with the event being held near the holidays when many employees make other plans to go to family events.
Pick a Catering Menu
When you host your holiday office party at a professional meeting room in Milford, MA, you gain access to opportunities for in-house catering that will provide your employees and guests with a great meal. Depending on the time of day that you host this event at the Milford conference center, you can choose from breakfast, brunch, lunch, and dinner. However, most holiday parties will be dinner parties. You can choose to have a plated meal that is served elegantly to your guests or have a buffet-style option that allows everyone to help themselves. Work closely with the on-site event coordinator to pick the best type of food service for your event at the Greater Boston conference hall for your corporate parties and events.
Shop for Decorations
Most parties have a theme. Even office parties should have a basic theme, even if that theme is holiday or seasonally based due to the time of year. Speak with the staff at the Milford conference center to find out about included decorations, such as tables and chairs, linens, lighting, and much more. You can get a committee together at the office to help create custom centerpieces, put together favors, design awards to be handed out, and even provide options for raffles or other door prizes during the event. Start shopping and putting things together well in advance, so you make sure there’s enough time to get everything done. Schedule an extra tour of the meeting room in Milford, MA to double-check your decorative ideas and take pictures of the venue for reference, just to be sure.
Hire Vendors & Special Guests
Will you have a band or a DJ to provide dancing after the dinner? Do you want to hire a professional Santa Claus to hand out the awards or gifts to employees’ children? Will you be ordering a special cake for the event? Make sure to clear all of these vendors with the venue, as vendor insurance and other considerations are often a part of this stage of planning. The closer you work with the Greater Boston conference hall for the preparation of your corporate parties and events, the easier it will be to coordinate everything together and make sure that nothing gets overlooked. If you are hiring a particular speaker or entertainer, such as an industry leader, a comedian, or some other type of performer, make sure you have a signed contract for the event to avoid any confusion or misunderstandings.
Visit the Crystal Room Conference Center in Milford
As you do your search for a Greater Boston conference hall that meets up to your standards, make sure to visit The Crystal Room Conference Center in consideration of your upcoming corporate parties and events. We have ample parking and lots of space for you and all of your guests. We also have all of the audio-visual equipment you could ever need to pull off a polished and memorable event. Give us a call at 508-478-7800 to schedule a tour or to check on availability for your holiday office party.