When you are charged with planning a team building conference, it is important to make choices that will help your event to stand out. Thousands of companies host business seminars every year and if you want to plan something for the local conference center in Milford, MA, it needs to be something that will make an impact. Why should attendees choose your conference at the Milford meeting room over a destination conference down in Florida? What do you have to offer that those other events don’t provide? Once you are able to identify the advantages of your conference over the benefits of another, you will really be able to market your event effectively to your target audience.
Select a Theme
One way to really attract attention to your team building conference is to choose a timely theme that has something to do with changes or issues happening within the industry. Many people attend industry events because of the insight they can get from people in the know about important trends that are developing or occurring. Make sure to create a theme around your event when you host business seminars that will get everyone’s attention and create some instant buzz about your event.
Include information about the main topic, as well as other important seminars and speaking events, that your target audience will be interested in attending to learn more and ask questions of industry experts. If you have a special speaker that is sort of a celebrity within your industry, make sure to highlight them on your website and include a biography about each speaker to show why they are qualified to speak on the set topic.
Create a Registration Page
Whether your conference at the Milford meeting room is small or large, it’s a good idea to set up a registration page. Even if you just set up an invite via social media events, asking your target audience to sign up as attendees will help you in a number of ways. Not only will a registration form help you determine just how many people will be attending and how much room you will need at the conference center in Milford, MA, but it will also make your team building conference look and feel even more official.
Any type of event will instantly seem to be more formal and professional just by requiring a registration – even if you aren’t charging people to register. Getting the contact information for your attendees will also help you if you plan to host business seminars again in the future. Make sure to at least get first and last names, mailing addresses, email addresses, telephone numbers and cellphone numbers.
Consider including a check box where you ask if it is OK to send text reminders about the event or information about future events. Even if you don’t plan on sending texts right away, make sure to get permission for features that you might add at a later date. Also consider creating a mailing list and a mailer that will include tips and useful information to get people even more interested in your event and future things that you have planned.
Pick Your Dates
Once you choose the venue where you will host your industry event, start thinking about when you want to do it. The good thing about business conferences is that they can be planned for weekdays and weekends, depending on how long the event will last and whether attendees will be local or from out of the area. Speak with the on-site event coordinator at the conference center in Milford, MA about availability and then pick the best date to host your team building conference or host business seminars.
Keep in mind any holidays or other obstacles that might prevent people from attending your event. Check an online event planning calendar so you won’t forget smaller holidays or special events, such as Mother’s Day, Father’s Day or religious celebrations. These could negatively impact interest in your event and lower attendance. While some weekend events work well with a three-day option to include Monday, most people want to keep those holidays for family gatherings, so it’s best to avoid them at all costs.
The Crystal Room Conference Center
If you are interested in hosting a team building conference or want to find out what it takes to host business seminars in the South Coast area, contact The Crystal Room Conference Center in Milford, MA. Our team of planners can help you to set up your corporate event or gathering at our Milford meeting room. Call today at 508-478-7800 for more information on our conference center or to take a tour of our facility.