When it comes time to make all the details for the plans of your next team building conference or if you are hosting a training conference at your local New England conference center, it is important to think about the types of refreshments and meals that will be served. We have all gone to the conferences that put out a tray of cookies or chips in bags alongside water bottles, secretly wishing for sandwiches or something a little more substantial to get us through the day.
It is important for planners of events at the Crystal Room Conference Center in Milford, MA to keep in mind that meetings or conferences that go beyond lunch time should always include a meal or, at the very least, a generous snack offering. Whether you are planning an event that is just for your own in-house office staff or if you are putting on a conference that invites professionals from all over the region, the success or failure of your event will sometimes be measured by the food and beverages that you serve.
Choose Options That Excite
Instead of boring bags of chips and cookies, think about foods that get people excited. Fun foods, such as burgers, pizza or tacos might be nice, but it is also important to choose options that will keep people energized and not induce naps during the mid-afternoon speaker. High caffeine or sugar-laden foods might also come to mind, but can end up causing crashes and loss of energy just a few hours later. Healthy food options that will keep your team building conference attendees energized and focused is what you want.
- AM Conferences – In the morning, choose coffee, tea and decaffeinated options. Also include juices, such as apple or orange, along with bottled water as an alternative. A basic continental breakfast offering is a great way to get people excited and making healthy food choices without depriving them of the things that they want. Light rolls, bagels, fresh fruits, low-fat breakfast casseroles, whole grains and packages of nuts can be a great way to provide a wide range of choices.
- NOON Conferences – Similar drink options can be offered, removing only the fruit juices. Replacing them with iced teas and carbonated beverages in both diet and regular is a good choice. Ice and glasses should also be made available, as we should never assume that everyone wants to drink from a can or bottle. Fresh veggies, more fresh fruits, salads, pasta salads and even a tray of lunch meats and bread options are a great way to get everyone up-and-moving and interactive in the lunchtime activity.
- PM Conferences – Drink options should be similar to the NOON conference options listed above and a sit down meal should be considered if the event at the New England conference center will go into dinnertime. Sometimes this sit down meal opportunity is a great chance to combine other events, such as awards, special inspirational speakers, videos or other types of entertaining information or activities. Check with the event planner at the Crystal Room Conference Center in Milford, MA for a full list of menu options available for a sit down meal or buffet style meal when hosting a training conference at our facility. We have in-house catering that can help with this part of the planning process.
Sell It With Snacks
If you don’t have the budget for morning, noon or evening meals to provide to your guests at your team building conference, consider offering snacks between meetings to tide everyone over. Taking a page from the foods suggested at the conference times listed above, keeping it simple is key. Fresh veggies and fruits, along with basic proteins, whole grains and a variety of drink offerings can help you stay on budget and prevent your guests from getting so hungry that they leave your event early. Veggies and dip, a basket full of muffins, fruit cups with yogurt – these are some simple, yet enjoyable snack options that you can provide.
To find out more about all of the amenities, technology opportunities and catering options available at The Crystal Room Conference Center in Milford, MA, give us a call at 508-478-7800. Our facility is located conveniently just minutes off the 495 and can accommodate small, medium and large sized groups. Whether you are hosting a training conference or planning a larger corporate event, our team of event planners, coordinators, technology experts and caterers can help you create a wonderful experience for everyone involved.