It can be a lot of work to plan an effective team building conference for your employees. Hosting a training conference involves a lot of strategy and coordinating to bring everyone together under one roof for a training session or other type of educational event. From selecting the best conference center in Massachusetts for your gathering to getting all of the details right at the Milford conference room, you need to be prepared, create a schedule, get everyone to the venue, and make sure that all of your goals for this workshop come together so it won’t be a waste of time or money.
Once all of your planning for the training session or workshop has been done, it is important to be ready to conduct the meeting in such a way that everything gets addressed and that nothing is forgotten. This involves knowledge of the subject matter that will be discussed at the conference center, as well as an understanding of how to properly address and engage your audience. You want to make sure that each and every employee gets the maximum benefit out of attending this team building conference so when you get back to the office on the next business day, everyone will be ready to hit the ground running with a new focus and dedication to reaching your goals.
Tips for Addressing Your Audience
Whether you were hired to speak to a group of employees or if you are the office manager, project coordinator or some other type of person in-charge, it is important to take control of the meeting straight away. Here are some techniques that are used by professionals when hosting a training conference or workshop at an off-site conference center. Use all of them or a combination of them to help you have a successful team building conference or training session.
- Have a Plan and Share It! – Your audience will respond better if they know what the agenda of the meeting is, what you will be discussing and the main goals are for the workshop.
- Be Thorough in Training – Make sure to go over every point that you want to train your employees on during the workshop at the Milford conference room. Explain all of the policies, procedures, demonstrations, as well as any other details that they need to know in order to do it for themselves successfully.
- Introduce Key Players – If there will be a supervisor, on-site trainer or other type of support personnel at the office for employees to go to after hosting a training conference, make sure to bring them up and introduce them to the group. Give them a few minutes to talk about what they will be doing, the support they will be providing, and how they can be reached.
- Provide a Summary – It helps to provide your team with a hand-out or online resource that they can go to that will help them with the new procedures or information. When hosting a training conference, it helps to have a summary sheet with bullet points that can be easily referenced back at the office following the training session at the conference center.
- Learn How to Teach – Hosting a training conference can be challenging if you don’t know how to approach your audience. Provide clear instructions, explain what they will see before you show a visual presentation, discuss the purpose of the team building conference or training session, and conclude everything with a summary of what you went over to help them retain the information. Provide paper and pencil, along with a mobile device charging station at the Milford conference room to encourage note-taking among attendees.
- Give Tests or Quizzes – If the material that you are training everyone on at the conference center is complicated or potentially confusing, make sure to find a way to give tests or quizzes on the material. Consider giving a short quiz right before the lunch break and another near the end of the day. This will help you assess your teaching abilities during the team building conference and training session, plus it will help you see how much more training might be needed if your employees aren’t understanding the material.
Contact The Crystal Room Conference Center
If you are looking for a great venue for hosting a training conference or educational session, consider our Milford conference room for your event. We have small rooms for professional meetings, larger rooms for team building conference activities and a larger conference center area that can handle up to 300 guests. We have ample parking plus all of the technology and amenities you could ever want to host a well-planned corporate event. Call our on-site coordinator at 508-478-7800 to check on availability or to schedule a tour of our facility.