One of the best ways to capture the attention of your employees or co-workers is to host your educational programs away from the office. Getting everyone to a new location and away from the distractions of the office can increase focus and help everyone to get more out of the experience. Hosting a training conference can be a big undertaking. It is important to set goals and investigate guest speakers or workshop materials, to get the biggest return on your investment. Deciding to host business seminars for your employees can be overwhelming, but when done right, it can really pay off.
Step One: Finding the Right Location
Once you decide to move everyone out of the office, it is important to find the best venue for your meeting. The Crystal Room Conference Center in Milford, MA is a short trip outside of Worcester and is perfect for a local event. Located just a minute off the I-495, we are conveniently located for employees coming from all over the Southeastern Massachusetts and Rhode Island area. We have a well-appointed facility with lots of room for hosting a training conference and plenty of on-site parking. Take a tour and see if it’s right for you and your needs.
Step Two: Select a Date
Pick a date for your seminars. Try to stay away from holidays, three-day weekends, vacation season, wedding season, and anything else that might prohibit staff from attending. Give plenty of notice and send out reminders, so those who need to attend can make arrangements to go to the venue. Secure the space as soon as you choose the date to make sure you don’t lose it.
Step Three: Create a Schedule
What will you talk about at the seminar in Milford, MA? Will you bring in an outside speaker or provide training from one of your in-house departments? When hosting a training conference, it is important to include breaks for stretching, bathroom, and refreshments throughout the day. If you are hosting an all-day or multi-day event, consider serving a Continental breakfast-style spread in the morning and a buffet lunch in the afternoon. If you want to wrap things up at the end of a multi-day conference to thank everyone for their participation, you can even consider adding a banquet dinner that includes spouses and significant others.
Step Four: Printed Materials and Online Resources
It is a good idea to have something to provide to your employees when you host business seminars. At the minimum, a printed sheet that has information on where to find support materials via the company intranet or online. Back in the day, companies would print up training manuals or provide three-ring binders of collected information. Today, most companies try to keep the printed materials to a minimum and create a computer-based support center to help bring the message home. Just make sure that you talk about the support materials at the conference center in Milford, MA so your staff knows that it exists. Create interactive opportunities in with the materials that will help them to measure their knowledge of everything they learned during the seminar.
Step Five: Audio-Visual Materials
Work with the venue to ensure that you have all of the audio-visual equipment that you need to put on a successful seminar in Milford, MA. Flat panel screens, microphones, screens for PowerPoint presentations, speakers, free Wi-Fi for you and your guests – whatever you might require. The Crystal Room Conference Center also has a mobile charging station opportunity that can be used to help your employees keep laptops, tablets, and smartphones charged up during the gathering. Speak with our on-site event coordinator to discuss your needs for podiums, tables, chairs, panel settings, and any other specific layout options that will enhance your event.
Take a Tour of The Crystal Room Conference Center
Give us a call at 508-478-7800 to schedule a tour of our conference center in Milford, MA. We provide a wide range of services, space, and amenities for individuals and companies that wish to host business seminars and other professional events. Accommodations are available for small groups of 80 or less, as well as for larger meeting rooms that can hold up to 300 guests. Call today to learn more about hosting a seminar in Milford, MA at our venue.