One of the most common types of New Bedford corporate events that are planned each year is the business lecture or seminar series. Depending on the topics that will be discussed and the size of your prospective audience, the seminars can be scheduled anywhere from a few hours to a multi-day event. Business lectures near New Bedford are popular and important to the corporate community, providing valuable information and education. Instead of hosting this type of an event in a large city where parking can be a problem and too many options can pose a distraction, many event planners are choosing to move outside of New Bedford to other well-appointed facilities in the local area.
The Crystal Room Convention Center is a great place to host a lecture or seminar in Milford, MA. Just a few minutes outside of the Greater New Bedford and Fall River area, our Milford conference center has all of the space and amenities you might require to host a successful business event. Located just a minute off the I-495, convenient access is available to attendees coming from all over the northeastern region, including Southeastern Massachusetts, Boston, Cape Cod, Providence, and international airports. Whether you are catering to a specific industry in the local area or if you will attract guests from all over the globe, you can count on our venue to fulfill all of your event planning needs.
Developing a Strategy
The first thing you need to do after securing the venue for your business lectures near New Bedford is to develop a strategy and set some goals for the overall event. You can easily accomplish this by identifying the audience, some of the topics that you want to be discussed during the seminar in Milford, MA and by listing the reasons why people might attend. The overall agenda of the seminar should be clear in order to determine the estimated return on investment for the event.
Industry best practices for professional event planning suggest that coordinators should use organizational tools that will help them keep track of details, contracts, purchasing lists, and other essential information throughout the process. Specifics, such as the dates, times, locations, and contacts pertaining to the Milford conference center and schedule for speaking engagements should be maintained and updated regularly. Contact information for all vendors, venues, speakers, sponsors, and other involved parties should be kept in a convenient location as well. Profiles of potential attendees should also be included, as this will help with the marketing and promotion of the event.
Maximize Your Investment
One of the best tips that you will ever hear about planning Greater New Bedford corporate events is to maximize the investment that you make in booking a conference center by taking advantage of all the services they provide. For example, at The Crystal Room Conference Center, our on-site event planning staff can assist you in making arrangements for your lecture or seminar in Milford, MA. We have a large hall that is perfect for your corporate functions, along with floor plans and seating arrangements that you can use to simplify your planning. We also have audio visual equipment available upon request and a lot of other tech-savvy options that can be included at our Milford conference center.
We can accommodate small groups of 80 or less, as well as larger events of 300 guests at our well-appointed location. In today’s business world it is critical to ensure that adequate Wi-Fi connectivity and technology are available for you and your guests. We can offer 150 charging stations for your employees and attendees to use so their smartphones, tablets, laptops, and other mobile devices will be readily available throughout your business lectures near New Bedford. We also have HD projectors, digital flat screens, multiple wireless microphones, and a full spectrum PA system, all of which can be used to enhance your presentation. Make sure to ask about packaging options for technology and catering when you contact our team about hosting your event at our venue.
Confirm Ahead of the Event
There’s nothing quite like the sinking feeling that comes with realizing that a vendor or speaker won’t be providing services for your event due to a miscommunication. Not only should you have everything in writing and signed by all parties involved, but you should also make a point of contacting each vendor, speaker, and participant at least a month prior to the event and then again about a week before the engagement. This will prevent misunderstandings and help you to connect with and touch base about the services that will be provided. You should also be in regular contact with the on-site event coordinator at the Milford conference center, advising them about any changes and confirming services that were requested in addition to the basic space reservation.
To start discussing your ideas for planning seminars and business lectures near New Bedford at The Crystal Room Conference Center, contact our office at 508-478-7800. We can answer any questions that you might have about our conference center, schedule a tour of our facility, or help you choose a date that will work best with your New Bedford corporate events. Call today and see for yourself why so many event planners and businesses use our facility for their professional conferences, meetings, seminars, and gatherings.