Milford Expo Hall: 7 Keys to Smart Hobby Convention Planning

Fan Hobby Convention PlanningWhat is a hobby convention? Also known as a fan convention or expo, this type of conference is a gathering of like-minded individuals with similar interests. Popular fan expos include the Comic Con phenomenons, which draw thousands of fans to attend and sell out in just about every city they visit. Other types of hobby conventions can include enthusiasts for just about any type of interest, such as crafting, fans of movies and television, sports and other activities. Even collectors of all types will come out to a local New England conference center to view large collections, purchase items from vendors, and network with other hobbyists. Convention planning in Massachusetts is easy when you find the right venue. The Crystal Room Conference Center in Milford, MA has all of the space, parking and amenities you need to pull off a successful hobby convention or expo. Once you secure the Milford conference hall for the date and time that you need it, all of your other plans can begin to fall into place.

Tip #1 – Determine Your Goals
The key to success in anything is to focus on setting a goal and meeting it. When you start your convention planning in Massachusetts, make sure to know what you want to get out of it. You might be doing this as a for-profit venture, making money from selling tickets to the event to attendees and taking in cash from vendors, exhibitors, sponsors and other participants. Your goal might be to provide networking opportunities for yourself and other crafters or collectors, with profits taking a backseat to other benefits. Whatever your goals, make sure to define them clearly and do everything you can to ensure that you get your desired return on your investment.

Tip #2 – Get Some Help
Don’t try to plan an event of this size at the conference center in Milford, MA on your own. Form a team and make sure that everyone knows what their job is and when deadlines have to occur in order to get everything together in time for the event. Assign special tasks to different people, make sure you have skilled persons on your team who can help with marketing, social media, advertising, web development, ticket sales and more.

Tip #2 – Have a Budget
Outside of the costs for renting the space at the New England conference center, there are other expenses that you will have to consider. It is important to have a budget that includes funds for advertising and marketing, costs associated with badges and lanyards, software for online registration, posters and signage during the event, costs for parties and refreshments served during the expo, as well as anything else you might need.

Tip #3 – Choose a Good Date
It is very important to select a date that will make it convenient for your target audience to attend. Don’t choose a date that interferes with family holidays or dates when people might be on vacations. Avoid weekdays whenever possible, as people may have a hard time taking off work to attend the Milford conference hall for your event. Check local calendars to make sure you aren’t interfering with regional events, parades and other celebrations that might detract from your event or cause traffic issues in the surrounding area.

Tip #4 – Contact Speakers
Every good event should have speakers. Part of convention planning in Massachusetts should be to reach out to vendors, business owners, industry leaders, celebrities and fan favorites who might be willing to come out and engage with your attendees. Many of these speakers will charge speaking fees, as they are a draw to increase your attendance and the value of your event. Make sure to include costs for these speakers in your overall budget.

Tip #5 – Effectively Market the Event
Don’t just make a post on Facebook and hope that everyone will attend your event at the conference center in Milford, MA. Consider creating a website and offer a newsletter for updates and additional information. Do online and mobile registration options to increase attendance, while making sure to offer excellent customer service and response times for any inquiries, problems or complaints. Put ads in local newspapers, consider getting billboards and radio spots, even advertise in industry-related publications.

Tip #6 – Registration is Important
One of the most important areas of any successful event is the registration. The process, the communication and the ability to meet the needs of all who register and come out to your event is crucial. Before you even get to the New England conference center, you should know how many people are pre-registered, how many badges you are able to give out with the amount of space that you have available, and ensure that you have a reliable system to collect payments and print badges.

Tip #7 – Visit the Event Center
You should take a tour of the Milford conference hall when you put down the rental deposit and work closely with the on-site coordinator to ensure that all of your convention planning in Massachusetts is going according to plan. Visit the site again mid-way through the planning phase and again right before your event to ensure that everything is understood. You don’t want any last-minute complications due to a misunderstanding to ruin your event.

Contact the Crystal Room Conference Center in Milford, MA
If you are thinking about planning, hosting or participating in a hobby or fan expo in the near future, contact The Crystal Room Conference Center to reserve your space. The earlier you can start planning your event at our New England conference center, the more likely you will be to get the date that you desire. Tour the facility and take a look at all of the options available to help make your event as successful as possible. Call today at 508-478-7800 to schedule a tour or to reserve your space.