Did you know that just by taking your team on a quick trip down the MA-126 you could open a new door to communication and improve productivity? Framingham businesses can benefit significantly from planning a professional meeting offsite at a new location. Our meeting room in Milford, MA is the perfect place to host your offsite meetings. Instead of being distracted by all of the phone calls, customer or client visits, email, and day-to-day tasks, your team can come to our conference rooms and be focused in a whole new way.
Company meetings can be boring, but they don’t have to be. When you take the time to be creative, find ways to overcome past issues and bring your team to a new setting, it can pay off big time. Motivation is critical for just about any project, so if you find yourself with a group of unmotivated employees who need a good kick in the pants, consider using our Milford meeting room to get the job done. Here are some tips that can help you plan a successful meeting that will inspire everyone to work harder and be more productive when they return to the office the next day.
Have a Plan of Action
Without an agenda or guide for your Framingham offsite meeting in our conference rooms, you won’t be able to measure the success of your event. You need to know what it is that you want to introduce, discuss, teach, or accomplish by the end of the meeting. You also need to be aware that offsite meetings are more about getting everything out in the open, talking about the needs of the group (and the project), and about setting the stage for the real work to happen back at the office. However, none of this can be accomplished without having a plan of action that you can use to keep everyone on track.
Bring Out the “Big Guns”
Your team needs inspiration – so give it to them! Consider bringing in someone that will inspire them, whether that is the owner of the company, a top-level marketing expert, or another speaker, instructor, or motivator who can get everyone excited. Creating an exciting moment is the best starting point for inspiration. This is true whether you are merely going over quarterly reports and company statistics or if you are offering a training workshop as part of planning a professional meeting. When you want to inspire your team, don’t just do the talking yourself; bring in someone who will make a positive impression.
Fill Their Basic Needs
Another great way to ensure that your team stays focused at the Milford meeting room is to meet their basic needs for refreshments. Coffee, tea, and water should be provided throughout the day, along with some fresh fruit, muffins, and other healthy treats. If the team is staying in the conference rooms for the whole day, consider working with the meeting room in Milford, MA to arrange catering for a Continental-style breakfast first thing in the morning, a luncheon in the afternoon, and snacks throughout the day. This will provide your team with energy, motivation, and prevent them from becoming distracted by thirst or hunger during the discussion or presentation.
While you don’t want to get into a great big discussion that overtakes the point and purpose of the Framingham offsite meeting, make sure that you invite interaction from your team. When employees are asked to add their opinion, ask questions, or inject ideas into the discussion, they become much more engaged and involved. No one wants to just sit in a classroom setting and get “talked at” all day long. Ask if anyone has any questions, invite short discussion, and create interactive opportunities throughout the meeting. Speak with the Milford meeting room when planning a professional meeting about different floor plan options for corporate events. Sometimes the classroom setting is perfect, while other times a “roundtable” or conference table setting is best.
Even if the only thing you give your team is a printed handout with information about the topics discussed, make sure to do it. Giving attendees something physical that they can hold in their hands will help to cement the ideas that were talked about and provide them with something to reference as they reflect on the day’s events. You can also follow-up with a company survey to ask if they felt the offsite meeting benefited them or ask for suggestions on how to make improvements for the future. This shows that you value their opinion and that you want them to get the most out of their time spent at an offsite Milford meeting room as possible.
Visit the Crystal Room Conference Center
Schedule a tour of our Milford meeting room and conference center to see it for yourself. We have a wide range of audiovisual and high-tech solutions that you can use to increase the benefits of your corporate event. Flat panel screens, high-speed Wi-Fi access, 150 charging stations for mobile devices, HD projectors, multiple wireless microphones, a full spectrum PA system, and custom lighting options are just some of the technology available at The Crystal Room Conference Center. Call our team at 508-478-7800 to schedule your tour or to reserve space for your next offsite meeting.