Every successful corporate event begins with solid planning. It is important to have an end goal and strategy in mind before you make any financial investments or commitments. When done properly, an off-site gathering at a meeting room in Milford, MA can have a big impact on your business. Choosing a Milford conference hall is an important step in that process. A space that is too big or too small won’t have the desired effect. A venue that smells bad or is not properly equipped to handle the technology required for your presentation will provide poor results. Planning a professional meeting is a serious business, whether the purpose is to introduce a new product, create a marketing plan, provide team-building training, or to simply discuss ideas for the future.
Step One: Choose a Convenient Location
While you don’t want to use meetings rooms that are just down the street, make sure the venue is easily accessible and close enough to be convenient for your employees. The Crystal Room Conference Center is located just a minute off the I-495 and is easy for guests to locate. Plenty of on-site parking can also be a great way to make a solid first impression. The Murano Room is perfect for a small to mid-size gathering of up to 100 in stadium-style seating or up to 100 in banquet-style seating. The Crystal Room is our premier space for big events and can hold up to 300 guests in stadium-style seating or up to 260 in banquet-style seating, depending on your needs.
Step Two: Have Some Fun
Even if the goal of planning a professional meeting is to talk about budgets or sales quotas, make sure to find some little way to entertain your team while they are there. Team-building exercises are a great way to get everyone on the same page while allowing people to get up from their seats and stretch a little in the meeting rooms. Choose something that is fun and doesn’t require a lot of skill. Make sure it is an activity that male and female employees can do in business attire. Consider including a fun lunch or maybe even snacks throughout the day. This will keep everyone engaged and energized, which will produce better results.
Step Three: Consider an Event Planner
Whether you appoint a staff member to handle it or if you hire someone outside the company, it is important to have someone experienced who can plan the event. From setting up the space at the meeting room in Milford, MA to creating a schedule and making sure that everyone sticks to it, the planner is a VIP at this type of event. Pick someone organized and committed to getting results, such as the assistant or receptionist to the CEO or COO. If it is a large event, consider hiring a pro to at least keep everyone on task at the Milford conference hall.
Step Four: Incorporate Your Brand
Part of a professional meeting is getting everyone excited about the products or services that your company offers. When you incorporate your brand, either through banners, special stationery for note-taking, branded pens, or other useful items, you increase connectivity with your staff. It also works to keep everyone focused on the task at hand and keep in mind what they are working to promote or sell. Look for professional decorative ideas online. Banquet tables should be decorated, even if just in the company colors.
Step Five: Provide a Follow-Up
No matter what your goals for planning a professional meeting, make sure to provide a follow-up. Whether you send out a company newsletter, email, or provide a flyer for your staff to take with them after the gathering, a follow-up will help to send the message home. Creative takeaways can help the lessons learned to resurface when everyone is back in the office. Photos from the event posted to the bulletin board, a signed book or souvenir from the speaker that was hired to do the team-building activities – find something that will engage your staff and get them talking about the event.
Tour The Crystal Room Conference Center
As you prepare to host your professional event at our meeting room in Milford, MA, make sure to tour the venue. Our team can answer any questions that you might have about using our Milford conference hall and give advice about the best meeting rooms for your gathering. Call today at 508-478-7800 to schedule a tour or to check on availability for your corporate meeting or event.