There is definitely an advantage associated with planning a professional meeting for a conference center that is near Boston, but not actually in the city. There are lots of distractions and parking situations when you try to come into the city for a big meeting, so choosing a location outside the Greater Boston area can be a huge advantage. For example, consider using a meeting room in Milford, MA. The Crystal Room Conference Center is located just a minute off the I-495, providing easy access, lots of parking, and tons of amenities for board members coming from all over the Southern New England area.
Choosing the right conference hall rental is important. When you come to our Milford conference center, you will gain many great opportunities to host your board of directors (BOD) event, including in-house catering and refreshments to help keep everyone focused. There’s no need to go off-site for lunch or even break for a meal if you don’t want to cut into the discussion. Our staff can either serve your refreshments in the meeting room, or we can set everything up in a separate space. We can accommodate small groups, mid-sized groups, and large groups, depending on your requirements.
Identify Your Needs
Whatever it is that you want to accomplish at your board of directors meeting, make sure to create an agenda so nothing will get overlooked. This is one of the most important parts of planning a professional meeting, whether it is a typical quarterly meeting or an emergency meeting to discuss something important. Designate an organized employee to help with planning the meeting for the conference hall rental, taking care of everything that needs to be included from arranging the audio-visual equipment, seating, and refreshments to booking the venue and working with the event coordinator.
Take a Tour of the Venue
Start by taking a tour of the venue to make sure it will suit your needs. Our Milford conference center has space for up to 300 people, so our facility is perfect for meetings of 20 or less, as well as more extensive organization meetings that include your entire staff or a large group of representatives. Don’t forget to ask questions and bring along a list of things that you will need in the meeting room in Milford, MA. In addition to ample parking, our venue has a variety of tools, equipment, and options that you can use to your advantage. So if you need something, don’t be afraid to ask about it and we can help you get everything you need for your event.
Location, Location, Location
The location of the venue is also important. You want it to be convenient for your fellow board members to attend, but you also want it to be far enough away from your main office or central headquarters to be removed from all the distractions and other employees trying to get in on the meeting and networking opportunity. The venue also needs to be big enough to accommodate all of your guests and should be nearby any local sights or activities that you want to include in with your professional meeting.
Work With the On-Site Coordinator
The event coordinator at The Crystal Room Conference Center will be your best friend when planning a professional meeting. They know the ins and outs of the conference hall rental, the amount of space you’ll have to set up tables, create a technology showcase, and include refreshments and other food items at the Milford conference center. You will want to take advantage of their knowledge and get tips from them on just about everything from scheduling to menu options and everything in between.
Plan Some Fun
Integrate some activities into your board of directors meeting, whether it’s just dinner and drinks after the meeting or a “field trip” to a point of interest in the area. Of course, this will depend upon the type of meeting that you are holding and the subject matter that you want to discuss. An emergency meeting to make plans or adjustments is not the time for a trip into the city; neither is a budget meeting or anything else serious. However, a nice transition from professional meeting into a harmonious dinner or cocktail offering at the meeting room in Milford, MA can be a great way to allow board members to continue discussing important issues at a private venue without prying eyes or intruding ears.
Maximize Your Budget
Make the best use of space when planning a professional meeting. If your budget meeting or BOD meeting will only last a few hours, make sure to either use the space for something else if you have the whole afternoon or be sure to plan an after-meeting event. Other types of meetings can also be held, such as committee meetings, closed session meetings, or training workshops for members and representatives alike.
Schedule a Tour at The Crystal Room Conference Center
If you are interested in hosting your next board of directors meeting at our Milford conference center, give us a call at 508-478-7800. We can schedule a tour, answer any questions that you might have, and help you make plans for your conference hall rental. Call today to check on availability or to learn more about the amenities and options available for professional meetings and events.