Companies across just about every industry have a similar complaint: challenges concerning the successful planning of executive meetings. The last thing you want to do is host a meeting and leave with the feeling that nothing was accomplished. Unfortunately, this happens every day in boardrooms throughout New England, wasting both time and money. Creating a strategy for planning a professional meeting can be helpful, but you need to stay focused if you want to get the most significant return on your investment. It all starts by choosing the right meeting room in Milford, MA, for the event.
#1 – Location, Location, Location
Like any other business strategy, the location that you choose for your meeting can play a significant role in its success. While there are lots of options for meeting and conference center venues throughout the Southcoast region, it pays to do your research and find one that has all of the elements you require to host a successful event. Located just a minute off the I-495, our Milford meeting room at The Crystal Room Conference Center is convenient for businesses and attendees coming from all over the northeastern region.
#2 – The Right Team
Consider who needs to attend the meeting and conference center so you’ll have every person involved in the project or decision-making process available. You also want to think about who doesn’t need to be there so you don’t bring in anyone that won’t be participating. Streamlining the guest list and making sure all of the most essential team members are there is key to planning a professional meeting.
#3 – Set Some Goals
What will you talk about with the participants? What goals do you have for the meeting? How will you know if the meeting has been a success or a total waste of time? Figure out what needs to be accomplished, the timeline for getting it done, and any follow-up work that will also need to be included.
#4 – Create an Agenda
Once you know what you need to do, it’s time to create an agenda for the Milford meeting room. Start time, breaks, refreshments, lunch service, and any other elements that need to be included in your schedule should be written down and planned. When you arrive at the meeting room in Milford, MA, be sure to hand out a written agenda to all in attendance, so they know what to expect.
#5 – Appoint Someone to Be In-Charge
Who will run the meeting and keep everyone on point? Consider someone with good communication and leadership skills for this role, who also has an excellent understanding of the project. This person will keep everyone on track with the agenda, ensure that decisions are made and that everyone gets a chance to voice their ideas. However, they should also prevent individuals from talking too much and taking over the meeting to ensure maximum benefit for everyone involved.
#6 – Keep Everyone Refreshed and Fed
Work with the meeting and conference center to provide refreshments, such as coffee, iced tea, water bottles, and snacks throughout the day. You will also want to cater lunch in the Milford meeting room if you will be keeping everyone there for a full day. If the meeting and work will go through to the evening, consider planning an end-of-day dinner service as well.
#7 – Write Up a Summary
Once the meeting is over, have someone write up a complete summary from the meeting notes about everything that was discussed and what needs to be done. Assignments for various departments or individuals should be included, as well as deadlines for getting everything completed on schedule. Follow-up with everyone involved in the meeting to ensure that nothing gets overlooked or to prevent any misunderstandings.
Start planning your next executive meeting at our well-appointed facility in Southeastern Massachusetts. Our recently renovated venue has all of the space, amenities, and services you could require to host a successful meeting or corporate event. Contact our meeting room in Milford, MA, by calling 508-478-7800 and speak with one of our experienced on-site event coordinators about planning a professional meeting at our Southcoast meeting and conference center. We can answer any questions you might have, provide you with a FREE estimate for use of our meeting rooms, and schedule a tour of our facility.