If you have been assigned to help with planning and hosting a training conference for your company, you need to develop a solid strategy. The first thing you should do is establish your goals. What do you want to get out of this event at the conference center in Milford, MA? What do you want your employees to gain by attending? Training can be about sales, marketing, new product information, customer service, support services, or just about any other topic relating to your business.
Hosting an event like this at a local New England conference center can have clear advantages over trying to do it in-house. When you contact the Milford meeting room about the space, make sure that there will be room enough for you and all of your co-workers or colleagues. In some cases, businesses will combine offices together for a planned conference, depending on the topic, time of year, or needs of the employees. Do a head count of the number of individuals that will be required to attend and determine how long you will need the space to achieve your goals.
Announce the Goals to Your Audience
When you start the training conference, make sure to make your intentions clear to the audience. They should know what the meeting is about, what you want to accomplish, how it will be accomplished, and advise them of opportunities to interact or clarify the information provided during or after the gathering at the conference center in Milford, MA. This should serve as a solid introduction for the training seminar and set the tone for the overall event. If you have hand-out information, web links, and references, or a guest speaker, make sure to introduce them at this point to ensure that everyone knows what to expect.
Be Punctual and Direct
Another thing that sets the tone for the event is to be on-time. No one likes to wait, and when people are anticipating sitting in a room all day when you are hosting a training conference, they become even more impatient. Set a schedule or agenda for the day and provide it to attendees before the event begins at the New England conference center, such as the week before or a few days before it is to be held. This will help your colleagues know when they need to arrive, allow them time to get settled in before the presentation begins and assist them to be aware of when breaks, meals, Q&A sessions, and interactive features will be made available. The more forthcoming you can be with information at the start of the event, the easier it will be for everyone in attendance.
While you might schedule a special Q&A session before the lunch break or at the end of the day, make sure that your attendees know that they are encouraged to ask questions or discuss ideas throughout the gathering at the Milford meeting room. If the whole point of your event is to provide training and support, then the more discussion and interaction you can have with your staff, the better. Look for new ways to invite participation when hosting a training conference to make it easier and more welcoming for your team to speak up whenever they have a question or comment to make.
Include Team-Building Exercises
Getting everyone together under one roof at the same time is a great opportunity for team-building exercises that should not be overlooked. Consider bringing in an experienced and knowledgeable third-party to host the team-building portion of the gathering at the New England conference center. Separate employees into teams, ideally into teams that they will be working in at the office. This can be done by departments, such as marketing or accounting departments; or it can be done by project, including participants from various areas throughout your business. Today’s team-building exercises are lightyears ahead of the old “trust fall” type activities that most people picture when thinking about this type of conference. Make sure to hire a reputable leader for this part of the event.
Visit the Crystal Room Conference Center
Once you secure your space for your event at our conference center in Milford, MA, make sure to schedule tours and visits to go over your plans for hosting a training conference. Our team can help you with seating arrangements, local vendors, staging ideas, and much more, all to help your event at our Milford meeting room go as smooth as possible. Give us a call at 508-478-7800 and speak with one of our on-site event coordinators to schedule a tour or to learn more about our Southeastern Massachusetts facility.