We have all been to meetings, training conferences, and seminars where we left feeling as though we had wasted our time. It is important to ensure that each and every person who attends your business conference in Massachusetts comes away with something of value. It doesn’t matter what the industry, topic, or purpose of the gathering, when you are hosting a training conference or meeting, there is a certain strategy that you can follow that will keep it all on track.
Getting Started: Making a Plan
The first thing you need to do to prepare for what will occur at the meeting room in Milford, MA, is to answer two questions that your audience will most likely have. Those questions are: “Why should this matter to me?” and “Will I learn something that I can use?” It is your job to start the event at the Milford meeting room with definitive answers to those two questions. If you can do that, you will capture their attention and ensure that they don’t leave the business conference feeling as though they just wasted their time.
You also need to engage your audience. No one wants to sit through a boring seminar where they don’t learn anything, or get stuck with a speaker who drones on in a monotone speaking voice. That will have attendees looking at the clock every five minutes, counting down the time until they can leave. When hosting a training conference, whether it is for your own staff or as part of a larger business conference in Massachusetts, make sure to hire speakers that are lively, energetic, experienced, and engaging.
Your plan for the first five minutes of the seminar should include:
- state the purpose of the meeting
- introduce the product, service, or topic of focus
- get your audience excited about the information you have to share
- motivate them by explaining how they can use it to their advantage
- engage them by asking questions that will draw them into the topic
Key Strategies for a Successful Meeting
When hosting a training conference, make sure that you put the agenda out online or send it via email prior to the event at the meeting room in Milford, MA. This will save you the trouble from having to go over the agenda, which can set off any seminar or meeting off to a slow and boring start. If you want your attendees to review the agenda, make sure to hand one out when the arrive, sign-in or get their passes for the business conference in Massachusetts. It is important to start on the right foot and begin by engaging your audience, as previously discussed in the planning phase.
It is also essential that you start the seminar in the Milford meeting room on-time. Starting late or delaying for any reason shows that you don’t respect your audience and the time that they have sacrificed to come to the event. Mutual respect is required in order to maximize the return on investment for everyone involved, so it pays to set the tone by arriving early and starting on-time without any delays.
Include breaks in your schedule for the day. Make sure to provide a five-minute break every 60-90 minutes. Offer refreshments to your guests during this time, such as a coffee, water and tea table with healthy food offerings that will keep them alert and awake. You don’t want your attendees falling asleep due to a sugar crash half way through the meeting. While it will most likely be due to eating donuts, cookies, and other sugary foods, it will appear to some as though they fell asleep due to boredom, which will reflect poorly on you.
Choose a Nice Venue for Your Event
Another way to boost the return for all attendees is to find a meeting room in Milford, MA that has all of the space, parking, amenities, technology, and options that you need to pull off a spectacular business conference in Massachusetts. Whether you only have 25, 50, or 100 people in attendance, you can still look and sound professional hosting a training conference if you find the right Milford meeting room.
The Crystal Room Conference Center is located just a minute off the I-495, making it convenient for attendees coming from all over the New England region. Plenty of ample parking, Wi-Fi, mobile device charging stations, lots of great audio-visual equipment, flat panel televisions, in-house catering and an on-site event coordinator are just some of the things you can include in your conference plans. Give us a call at 508-478-7800 to schedule a tour of our venue or to learn more about the professional services we provide.