What You Need to Know to Hire a Speaker for MA Business Events

hire-a-speakerOne of the biggest draws for an educational industry conference is a special speaker who is an expert in their field. People will flock to your training workshop in Massachusetts if you have hired a good speaker who can offer them some new information, skill or way of doing things. While you could ask your boss, a colleague or someone else that you already know to come and speak, chances are that some local business person is not going to pack the conference rooms with attendees. Once you find out how much space you’ll have at your local Milford conference center, you can start setting goals for the number of people you want to attract and figure out how much money you will have to hire a great speaker.

Scheduling for Success
Once you figure out who it is that you want to hire, make sure to give them a platform that will do their speech at your educational industry conference justice. Don’t schedule the big speaker during a meal or snack, but also make sure to avoid scheduling someone right after a meal when people might be late in getting back to the conference rooms or be feeling sleepy after they’ve eaten their lunch. Try not to schedule the workshop on a holiday weekend or in conjunction with popular holidays. Even obscure holidays or religious holidays can be a problem and will reduce interest in your event. If the goal is to have a lot of attendees, then you need to pay special attention to when you schedule the event.

Know Who You Are Hiring
Before you contact a speaker to come to the Milford conference center to provide information to your attendees, make sure you know what you will be getting. If you haven’t heard this individual speak at a training workshop in Massachusetts before, be sure to ask to see video recordings of past events where they have spoken. This will help you to know whether or not the speaker’s point of reference and experience will be valuable to your educational industry conference attendees. If a video doesn’t do it for you, ask for references or speak with people who have attended conferences where they have spoken before to take a temperature on what you should be expecting.

Don’t Alienate the Speaker
Knowing who you are hiring will help you to make sure that you get the right person for the job, but it will also help you to avoid becoming a pain in the backside to the speaker as they prepare for your event. While you can guide them into a topic by sharing the theme of your event at the conference rooms with them, you should not try to micro-manage or control them every step of the way. To do this would be to alienate the speaker and make them disgruntled about speaking at your conference. You need to hire them because they are the right person for the job and trust them to do what you are paying to do, not insist on seeing their power point or notes ahead of time or include your preferred brands in their presentation.

Consider Hiring an Emcee
Another great idea to help your speaker to be more productive is to hire an emcee or a host who can keep the training workshop in Massachusetts rolling. A host can give the speaker a chance to take a break or a sip of water between presentations, creating a natural and flowing segue that will keep the entire experience more engaging. While the speaker might be more serious and educational in his delivery, the emcee can be more personable and add a little comedy or excitement to the day’s events. You can either get one of your employees or another well-known figure in the industry come and take care of this for you or hire a professional.

Get the Right Equipment
Work with the speaker to find out what type of audio visual equipment he will need in order to put on a good educational industry conference. Does he need a microphone and does he prefer something wired or wireless? Will he need something to do a power point presentation or does he have a video he wants to show on a flat screen? Make sure you have everything you need from the Milford conference center ahead of time and then do a check-up with both the speaker and the conference rooms just prior to the event to ensure that everyone is still on the same page.

Secure Your Space at The Crystal Room Conference Center
To make sure that your conference or training workshop in Massachusetts goes off without a hitch, contact The Crystal Room Conference Center as far in advance as you can to make sure you secure your preferred date. Work directly with the on-site event coordinator to handle everything from refreshments to technology, parking to WiFi access and anything else you might need. Call today at 508-478-7800 and speak with one of our experienced event planners to get your conference plans in order.